Administrative Assistant (Irvine) | John Burns Real Estate Consulting

Administrative Assistant (Irvine)


Job Description

We are currently looking for an Administrative Assistant for our Irvine, CA office.  The position requires you to able to effectively perform administrative responsibilities by providing a high level of multitasking support and ensuring the efficient completion of daily and weekly department activities.  This position is based out of Irvine, California and part of our team that advises real estate executives with strategic planning, market and consumer research, and trusted analysis. Position will sit at receptionist desk, which has light traffic and phones.

Requirements:

Two years of administrative support with increased responsibilities.

Computer skills:

  • Word – needs to know how to do mail merges
  • Excel skills – formulas
  • Salesforce would be a plus
  • PowerPoint would be a plus

Must be detail oriented and take pride in work.

Good communication and interpersonal skills.

Needs to anticipate office needs and be willing to be a team player.

Hours are 8:00 am to 5:00 pm.

Must be able to effectively perform administrative responsibilities by providing a high level of multitasking support and ensuring the efficient completion of daily and weekly department activities.  This position is based out of Irvine, California and part of our team that advises real estate executives with strategic planning, market and consumer research, and trusted analysis. Position will sit at receptionist desk, which has light traffic and phones. 

Overall Responsibilities:
  • Organizes workload throughout the day to meet project timelines and deadlines.
  • Uses skill and judgment to ensure written and verbal outputs are clear, accurate, grammatical and of appropriate tone. Proofreads work to identify errors and corrects work to a highly accurate final version. Communicates effectively and courteously with all internal and external contacts.
  • Maintains current knowledge of organization and department policies and procedures.
  • Maintains a strong customer service orientation and proactively assists others on the phone, via email or in person whether they are visitors, guests, clients or Company employees. Works effectively with diverse individuals.
  • Meets all requirements for confidentiality of corporate and customer information.
  • Enjoys challenges, multitasking, a quick pace, problem solving, and working in a team environment.
Duties and Responsibilities:
  • Highly motivated and multitasking individual who provides with administrative assistance including scheduling support, travel support, word processing, presentation formatting, and spreadsheet work.
  • Reconciles company credit card information for designated employees.
  • Assists team members with tasks and projects as requested. General office duties to include: Opening mail, logging checks, ordering and putting away office supplies, keeping office neat, shipping packages via FedEx and USPS,   updating and inputting information into Salesforce, creating new hire packets (Word document – edit), mail merges, pdfing slides for presentations, PDFing presentations reconciling credit card expenses for designated employees, creating calendars, track car insurance and employee drivers licenses as well as all other projects as assigned.

John Burns Real Estate Consulting offers a comprehensive benefits package including medical, dental, vision, 401(k) with employer contributions, paid vacation, holiday leave, etc. Compensation will be based on a candidate’s market value and their ability to contribute to our business. To be considered for the position, please submit your resume to: HR@realestateconsulting.com.

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